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2
Structuring your presentation
13
5
Read these sentences from different presentations.
Replace the underlined phrase with an expression from the
table in
3
.
1
First of all, I’d like to start by talking about our new software
and showing you how it works.
2
So I’ve told you how our new services work and now
let’s examine some of the benefits they’ll bring to your
company.
3
That’s all I wanted to say about the closure of our plant in
Ireland. So turning now to a more cheerful topic, I’d like to
talk about …
4
That more or less covers last month’s sales results so now I’d
like to consider my third and final point: our sales strategy
for the coming year.
5
I’ve spoken enough about the sales targets for next year so
I’ll leave that there. Turning now to our current operation …
Signposting
6
In his introduction, Marcus uses ‘signposting’ phrases that guide the audience and describe
the structure of his presentation. For example:
‘First of all
, I’ll talk about the key dates.
Secondly
, I’ll cover some potential changes …And
finally
,
I want to discuss how the plan should be presented to all the staff…’
He also tells the audience what he’s told them:
‘So,
to sum up
, the key to keeping people onside is openness and…’
Match the ‘signposting’ words on the left with the phrases on the right with the same
meaning. In some cases there is more than one answer.
1
Last of all
a
To begin with / To start with
2
Firstly / First of all
b
To recap
3
In conclusion
c
Secondly / thirdly, etc.
4
Next
d
To conclude
5
To sum up
e
Finally / Lastly
7
Complete the introduction and conclusion below using the phrases in
6
. In
some cases there is more than one answer.
I’m going to talk about three main points.
1
, I’d like to
look at some of the problems of introducing a flexitime scheme for your
company.
2
, I intend to outline the advantages for your
staff and business. And
3
, I’ll go through how our firm can
help you to implement such change. Note that I’ll be referring to the handout
in front of you as we go …
… so,
4
, we’ve looked at how this scheme would
affect your working practices. We’ve outlined how these changes might be
implemented and I’ve taken you through what my company could do to
help you with this process.
5
, I’d just like to point out that
while change may cause problems in the short term, in the long run I believe
it will bring significant benefits. Now, does anyone have any questions?
Tip
So …, Well …, OK …,
Now …, Right …
We often use these words
in presentations to:
•
fill a moment of silence
while you pause to
think about your next
point.
•
introduce the transition
to the next point.
•
stop the audience
talking so that they
listen to you.